Other costs are fixed or recurring expenses that are not tied to individual orders — SaaS subscriptions, salaries, rent, office supplies, one-off tools. Tracking them is what lets Setpilot show real Net Profit (CM4), not just contribution margin (CM3).
What belongs in Other
Type | Example | Typical calculation |
Software subscriptions | Klaviyo, Gorgias, Postscript, Shopify plan | Fixed monthly |
Team salaries | Founder, marketer, CX rep, contractor retainer | Fixed monthly |
Agency or freelancer retainers | Brand agency, SEO consultant | Fixed monthly |
Office and utilities | Rent, internet, insurance | Fixed monthly or quarterly |
One-off purchases | New laptop, photoshoot, rebrand | Fixed amount, single date range |
Adding a recurring cost
Go to Costs Setup → Other.
Click Add cost.
Name it clearly (e.g. "Klaviyo Pro plan").
Choose Fixed amount and enter the monthly figure.
Set Effective from to the date you started paying. Leave Effective to blank for an ongoing subscription.
Adding a one-off cost
Add the cost the same way, but set Effective from and Effective to to cover the relevant period.
For example, a $6,000 photoshoot paid on 1 May: set effective from = 1 May, effective to = 1 May. That lands the full $6,000 on that day.
To amortise it across a longer period (e.g. three months), extend the end date — Setpilot will spread it evenly.
How costs are spread over time
Fixed costs are allocated evenly per day across their date range. A $1,200/month subscription becomes roughly $40/day on the dashboard (1,200 ÷ 30).
When you filter the dashboard to a shorter window, only the portion of the fixed cost that falls in that window is counted.
Ending a subscription
When you cancel a SaaS tool, go back to its entry and set the Effective to date to the last day it was paid. The cost will stop counting from the next day.
Percentage-based other costs
If an overhead is tied to revenue (e.g. a 2% royalty paid to a parent brand), create an Other cost with calculation type percentage of revenue. Setpilot will compute it correctly on every day based on Net Revenue for that day.
What not to put here
Do not put product costs here — they belong in Product Costs so CM1 is correct.
Do not put ad spend here — it belongs in Marketing so CM3 is correct.
Do not put shipping or payment fees here — they belong in Order Processing so CM2 is correct.